Planning a surprise party for someone can be stressful. You need to plan, coordinate, and schedule without your guest of honor figuring it out. This can be even more stressful if your guest of honor lives with you and you’re planning the surprise party at home.
No matter what the situation is, below are some very important points that you have to take into consideration when planning a surprise party.
Pick a day when you can predict that most guests will be able to make it. Weekends are usually your safest bet.
Make sure you invite all your guests and keep an open channel of communication with them. You don’t want them losing track of plans or not finding their way to your place.
Make sure your guests understand that it is a surprise party. The last thing you want is someone calling your guest of honor saying, “I’ll see you at your birthday party this weekend.”
Consider gifts. If you’re all getting together to buy a group gift, make sure you have agreed on what it is, how much each person is paying, and who is responsible for buying it.
Don’t forget about the food and drinks. Decide whether you will make the food yourself or if you will have it made or ordered. Make all the necessary arrangements and don’t forget, making the food yourself is so much more impressive.
Don’t forget about the music. This is a party after all, you don’t want people sitting around in absolute silence.
Remember your decorations. I can’t stress enough, this is a party! You want the entire environment to be cheerful and inviting. Remember banners, balloons, and some nice noise-makers. Do not forget the cake and birthday candles too if it’s a birthday.
Figure out how you will keep your guest of honor away from the party until all your guests have arrived. This can be very tricky if you live with your guest of honor and you’re throwing the party at home.
Figure out how you will get your guest of honor to actually come to the party on time. You don’t want your guests waiting around for the party to start. Make sure you communicate well with the person responsible for keeping him/her away until guests arrive.
If you’re cooking, get everything done before any guests arrive. Choose items that are easy to prepare ahead of time. Don’t make a huge number of items. Surprise parties call for simple menus.
Planning a surprise party takes a lot of sneaking around. Try to avoid bringing up the occasion with your guest of honor all together. It’s always more fun if they think you forgot. ;)
Finally, don’t forget to have a blast. Your guest of honor should feel that you’re enjoying this, not burdened by it.
Happy Partying,
Xoxo
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